Provider Relief Fund Reporting Registration & Requirements FAQ

Need help reporting? Check out our on-demand reporting webinar!

In collaboration with the accounting and practice consulting firm KatzAbosch, MCMS held a webinar on Wednesday, September 29 which provided updates on provider relief fund reporting updates. Watch the webinar now!

Last Updated October 4, 2021 – MCMS recommends visiting HHS’s reporting page for the most up-to-date information, though every effort is made to keep resource articles like this one current. The information provided in this article was sourced directly from the HHS materials linked below under “Further Reading”.

Who needs to report and when are the reports due?

Recipients who received one or more payments exceeding $10,000, in the aggregate, during a Payment Received Period are required to report in each applicable Reporting Time Period as outlined in the table below. There are two steps to reporting. First, register for the PRF Reporting Portal (must be completed in a single session) then submit by the date(s) listed below.

Please note that for Period 1, there is a 60 day grace period in place. Learn more.

Payment Received Period Deadline to Use Funds Reporting Time Period
Period 1 From April 10, 2020 to June 30, 2020 June 30, 2021 July 1 to September 30, 2021
Period 2 From July 1, 2020 to December 31, 2020 December 31, 2021 January 1 to March 31, 2022
Period 3 From January 1, 2021 to June 30, 2021 June 30, 2022 July 1 to September 30, 2022
Period 4 From July 1, 2021 to December 31, 2021 December 31, 2022 January 1 to March 31, 2023

What recipient funds are carved out?

These reporting requirements do not apply to recipients of funds from:

How long does it take to register?

The registration process will take at least 20 minutes to complete and must be completed in one session. You cannot save a partially complete registration. Make sure you have all of the information required to register before you begin.

What information is needed to complete the registration?

The information required to register is as follows. Additional details are available here.

  • Tax ID Number (TIN) (or other number submitted on application – SSN or EIN)
  • Business Name (as it appears on a W-9) of the reporting entity
  • Contact information of the person who will submit the report
  • Address of the reporting entity as it appears on a W-9
  • TIN(s) of subsidiaries (if you are reporting on behalf of subsidiary(ies))
  • Payment information (for any of the payments received)
  • TIN of entity that received the payment
  • Payment amount
  • Mode of payment (check or direct deposit ACH)
  • Check number or ACH settlement date
  • You will also need to create a username (in the form of an email) and a password during the registration process.

Where can I cross-check the PRF payment amounts I’ve received?

HHS Provider Relief Fund attested payments are publicly searchable online by clinician name, city, state, and amount.

Who is subject to single audit requirements?

Recipients that spend a total of $750,000 or more in federal funds (including PRF payments and other federal financial assistance) during their fiscal year are subject to Single Audit requirements, as set forth in the regulations at 45 CFR 75.501.

The recipients of Provider Relief Fund payments may be subject to additional auditing to ensure the accuracy of the data submitted to HHS for payment. For more details, please refer to the Terms and Conditions associated with each payment distribution and the Reporting Requirements and Auditing FAQs.

How should I report funds?

The Post-Payment Notice of Reporting Requirements updated on June 11, 2021 provides details on how to report on the use of funds. This supersedes all previous Notices of Reporting Requirements. Read the Reporting Requirements Notice and reference the Reporting and Auditing Frequently Asked Questions.

Further Reading

Read the Guides:

Other Resources – Expenses

HRSA hosted a webinar on July 8, 2021 to introduce recipients to the PRF Reporting Portal.

HRSA webinars were also held on July 14, 2021 and July 20, 2021.