Provider Relief Fund Reporting Registration & Requirements FAQ

MCMS recommends visiting HHS’s reporting page for the most up-to-date information, though every effort is made to keep resource articles like this one current. The information provided in this article was sourced directly from the HHS materials linked below under “Further Reading”.

Who needs to register?

Recipients of Provider Relief Fund payments exceeding $10,000 in aggregate must register in the Provider Relief Fund Reporting Portal. Recipients will later receive a notification about when they should complete the second step of submitting reporting requirements information on the use of funds. HRSA will send a broadcast email to the email address you provide during the registration process.

What recipient funds are carved out?

These reporting requirements do not apply to recipients of funds from:

How long does it take to register?

The registration process will take at least 20 minutes to complete and must be completed in one session. You cannot save a partially complete registration. Make sure you have all of the information required to register before you begin.

What information is needed to complete the registration?

The information required to register is as follows. Additional details are available here.

  • Tax ID Number (TIN) (or other number submitted on application – SSN or EIN)
  • Business Name (as it appears on a W-9) of the reporting entity
  • Contact information of the person who will submit the report
  • Address of the reporting entity as it appears on a W-9
  • TIN(s) of subsidiaries (if you are reporting on behalf of subsidiary(ies))
  • Payment information (for any of the payments received)
  • TIN of entity that received the payment
  • Payment amount
  • Mode of payment (check or direct deposit ACH)
  • Check number or ACH settlement date
  • You will also need to create a username (in the form of an email) and a password during the registration process.

Where can I cross-check the PRF payment amounts I’ve received?

HHS Provider Relief Fund attested payments are publicly searchable online by clinician name, city, state, and amount.

Where can I learn more about reporting requirements?

HHS has provided an overview of the requirements and some examples of allowable expenses. More information is being added over time and can be found on the HHS website.

What are some examples of information recipients may be required to report?

Lost revenues

  • Revenue/net charges from patient care
  • Revenue by patient care payer mix
  • Alternative lost revenue calculation

Expenses attributable to coronavirus

  • General and administrative (G&A) expenses
  • Healthcare-related expenses

For recipients of $500,000 or more in aggregate PRF payments, clinicians must provide a further expense breakdown that includes:

  • Mortgage/rent
  • Insurance
  • Fringe Benefits
  • Lease Payments
  • Personnel
  • Utilities/operations
  • Supplies
  • Equipment
  • Information Technology
  • Facilities
  • Other G&A expenses or Healthcare Related Expenses

Basic organization information

  • Taxpayer Identification Number
  • National Provider Identifier (optional)
  • Fiscal Year End Date
  • Federal Tax Classification

Other assistance received in 2020

  • Paycheck Protection Program
  • FEMA CARES Act
  • CARES Act Testing
  • Local/State/Tribal Government assistance
  • Business insurance
  • Other assistance

Non-financial information

  • Employees (i.e. total, re-hires)
  • Patients (i.e. visits, admissions)
  • Facility (i.e. staffed beds)
    • Single Audit Status
    • Change in Ownership
    • Transfer of Targeted Distributions

Who is subject to single audit requirements?

Recipients that spend a total of $750,000 or more in federal funds (including PRF payments and other federal financial assistance) during their fiscal year are subject to Single Audit requirements, as set forth in the regulations at 45 CFR 75.501.

The recipients of Provider Relief Fund payments may be subject to additional auditing to ensure the accuracy of the data submitted to HHS for payment. For more details, please refer to the Terms and Conditions associated with each payment distribution and the Reporting Requirements and Auditing FAQs.

Further Reading

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