Provider Relief Fund Reporting Registration & Requirements FAQ

January 29, 2021

New flexibility announced for Period 1 reporting

Due largely to advocacy from the AMA, national specialty societies, and state medical societies, the Health Resources and Services Administration (HRSA) has decided to reopen the reporting time for recipients of Period 1 Provider Relief Funds.

Those physicians who received more than $10,000 in provider relief funds and failed to submit their period 1 report should act immediately. Between Monday, April 11 and Friday, April 22, 2022, at 11:59 pm ET, providers who have not submitted their Period 1 report may submit a late Reporting Period 1 report request.

Physician practices should receive information about how to submit a request directly from HRSA via email. If a provider did not submit a Period 1 report and does not hear from HRSA, the provider may initiate communication by calling 866. 569.3522.

During this reopening period, a provider must choose an extenuating circumstance(s) that prevented compliance with the original reporting deadline. While attesting to an extenuating circumstance is required, no supporting document or proof is required. If HRSA approves the extenuated circumstances form, the provider will receive a notification to proceed with completing the Reporting Period 1 report shortly thereafter. Providers will have 10 days from the notification receipt date to submit the late Period 1 report in the PRF Reporting Portal.

Need help reporting? Check out our on-demand reporting webinar!

In collaboration with the accounting and practice consulting firm KatzAbosch, MCMS held a webinar on Wednesday, September 29 which provided updates on provider relief fund reporting updates. Watch the webinar now!

Last Updated October 4, 2021 – MCMS recommends visiting HHS’s reporting page for the most up-to-date information, though every effort is made to keep resource articles like this one current. The information provided in this article was sourced directly from the HHS materials linked below under “Further Reading”.

Who needs to report and when are the reports due?

Recipients who received one or more payments exceeding $10,000, in the aggregate, during a Payment Received Period are required to report in each applicable Reporting Time Period as outlined in the table below. There are two steps to reporting. First, register for the PRF Reporting Portal (must be completed in a single session) then submit by the date(s) listed below.

Please note that for Period 1, there is a 60 day grace period in place. Learn more.

	Payment Received Period	Deadline to Use Funds	Reporting Time Period
Period 1	From April 10, 2020 to June 30, 2020	June 30, 2021	July 1 to September 30, 2021
Period 2	From July 1, 2020 to December 31, 2020	December 31, 2021	January 1 to March 31, 2022
Period 3	From January 1, 2021 to June 30, 2021	June 30, 2022	July 1 to September 30, 2022
Period 4	From July 1, 2021 to December 31, 2021	December 31, 2022	January 1 to March 31, 2023

What recipient funds are carved out?

These reporting requirements do not apply to recipients of funds from:

Nursing Home Infection Control distribution. If you received payment from the Nursing Home Infection Control distribution, you should still register in the PRF Reporting Portal.
Rural Health Clinic Testing distribution. If your only PRF payment was the Rural Health Clinic Testing Distribution, you should not register in the PRF Reporting Portal. For information about the Rural Health Clinic Testing reporting requirements, contact RHCCOVID-19Testing@hrsa.gov and learn more at the Rural Health Clinic Testing website.
HRSA’s COVID-19 Claims Reimbursement to Health Care Providers and Facilities for Testing, Treatment, and Vaccine Administration for the Uninsured Program.

How long does it take to register?

The registration process will take at least 20 minutes to complete and must be completed in one session. You cannot save a partially complete registration. Make sure you have all of the information required to register before you begin.

What information is needed to complete the registration?

The information required to register is as follows. Additional details are available here.

Tax ID Number (TIN) (or other number submitted on application – SSN or EIN)
Business Name (as it appears on a W-9) of the reporting entity
Contact information of the person who will submit the report
Address of the reporting entity as it appears on a W-9
TIN(s) of subsidiaries (if you are reporting on behalf of subsidiary(ies))
Payment information (for any of the payments received)
TIN of entity that received the payment
Payment amount
Mode of payment (check or direct deposit ACH)
Check number or ACH settlement date
You will also need to create a username (in the form of an email) and a password during the registration process.

Where can I cross-check the PRF payment amounts I’ve received?

HHS Provider Relief Fund attested payments are publicly searchable online by clinician name, city, state, and amount.

Who is subject to single audit requirements?

Recipients that spend a total of $750,000 or more in federal funds (including PRF payments and other federal financial assistance) during their fiscal year are subject to Single Audit requirements, as set forth in the regulations at 45 CFR 75.501.

The recipients of Provider Relief Fund payments may be subject to additional auditing to ensure the accuracy of the data submitted to HHS for payment. For more details, please refer to the Terms and Conditions associated with each payment distribution and the Reporting Requirements and Auditing FAQs.

How should I report funds?

The Post-Payment Notice of Reporting Requirements updated on June 11, 2021 provides details on how to report on the use of funds. This supersedes all previous Notices of Reporting Requirements. Read the Reporting Requirements Notice and reference the Reporting and Auditing Frequently Asked Questions.